We at the EUR-ACE Connect Forum respect your right to privacy and comply with our obligations under the General Data Protection Regulation (GDPR). The purpose of this Privacy Statement is to outline how we handle personal data provided to the EUR-ACE Connect Forum during conference registration, attendance, and interactions on our website.
Any links to external websites are clearly identifiable as such, and the EUR-ACE Connect Forum is not responsible for the content or privacy practices of these other websites. While we take care to safeguard information on our platforms, if you do not agree with this Privacy Statement, we advise you not to use our website or services.
Personal Data Collection and Management
1. Types of Information Collected
We collect and process two types of information:
“Personal Data” This includes data that identifies you or can be used to contact you, such as your name, email address, phone number, job title, organization, photographs, and dietary preferences. Personal Data is only collected if you voluntarily provide it, and it is used to deliver the EUR-ACE Connect Forum services.
Personal Data is collected in the following circumstances:
- Conference and event registration, including attendee and speaker information.
- Newsletter subscriptions or communications.
- Workshop and training registration.
- Inquiries and feedback submitted to the Forum.
The EUR-ACE Connect Forum does not knowingly collect data from children, and the website is not intended for use by individuals under the age of 16.
“Non-Personal Data” We gather statistical and analytical data from website visitors in an aggregate form. This data does not identify individuals and includes information such as anonymized IP addresses, browser types, and general site usage metrics.
2. Purposes for Processing Information
Non-Personal Data We use Non-Personal Data to analyze website traffic and improve the design and functionality of our online platforms.
Personal Data We process Personal Data to:
- Respond to your inquiries and communications.
- Verify your identity during event registrations.
- Facilitate conference and workshop logistics, including attendance records and dietary needs.
- Provide updates on events, services, and policy changes.
- Enable participation in surveys and feedback initiatives.
- Share relevant updates or promotional content (e.g., newsletters).
- Maintain attendee records for statistical reporting and future event notifications.
- Promote speakers or contributors on event materials and digital platforms.
3. Disclosure of Information to Third Parties
We may share Non-Personal Data with sponsors or partners to provide aggregated insights about audience demographics and website activities.
Personal Data will only be disclosed to third parties with your consent, unless required by law or a regulatory authority. For example, we may share your contact details with workshop facilitators or event coordinators to ensure the delivery of services.
4. Security
Your Personal Data is stored securely on servers managed by trusted providers in accordance with GDPR standards. We implement technical and organizational measures, such as firewalls and encryption, to protect your data from unauthorized access or misuse.
While we strive to ensure data security, no internet-based transmission is entirely risk-free. You acknowledge that data shared via our platforms is at your own risk.
Credit card transactions for event payments are processed securely via third-party payment gateways, and the EUR-ACE Connect Forum does not retain this financial information.
5. Data Retention
We retain Personal Data only as long as necessary for the purposes outlined in this statement:
- Event-related data: Retained for up to 14 months unless consent is given for further communication.
- Financial records: Retained for five years to comply with tax regulations.
- Contact details for future event notifications: Retained only with explicit consent.
6. Cookies
Our website uses cookies to enhance your browsing experience and analyze site traffic. For more information on how cookies are used, please refer to our Cookie Policy.
7. Changes to the Privacy Statement
Any changes to this Privacy Statement will be posted on the Forum’s website. Significant updates will be communicated via email to those affected, and you will have the opportunity to opt out of new practices where applicable.
8. Questions
If you have any questions or concerns regarding this Privacy Statement, please contact us at euraceconnect@gmail.com